Last updated: 28/09/2025
East Kent Kitesurfing Club (“EKKC”, “we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal information when you use our website, sign up as a member, or purchase products.
1. Information We Collect
We may collect the following information when you interact with us:
- Membership details: Name, email address, payment confirmation, and membership preferences.
- Purchase details: Name, billing/shipping address, email address, and payment information when ordering products (e.g. calendars).
- Website usage data: IP address, browser type, cookies, and analytics data to help us improve our website.
- Communications: Copies of emails or messages you send us.
We do not intentionally collect sensitive personal data unless required for legal or safeguarding reasons.
2. How We Use Your Information
We use your information to:
- Process membership sign-ups and renewals.
- Fulfil product orders and arrange delivery.
- Send you club news, updates, and event information (only if you have opted in).
- Maintain financial and administrative records.
- Improve our website and services.
- Comply with our legal and regulatory obligations.
3. Legal Basis for Processing
We process personal data under the following lawful bases:
- Contractual necessity: To provide membership benefits and fulfil orders.
- Legitimate interests: To grow and promote the club’s activities.
- Consent: Where you sign up for newsletters or marketing communications.
- Legal obligation: To maintain records required by UK law.
4. Sharing Your Information
We do not sell or rent your personal data. We may share information with:
- Service providers (e.g. payment processors, print-on-demand suppliers, website hosting, analytics).
- Regulators or legal authorities if required by law.
All service providers are required to handle your data securely and in compliance with UK GDPR.
5. Cookies and Tracking
Our website may use cookies to improve functionality and measure performance (e.g. Google Analytics). You can manage or disable cookies in your browser settings. See our separate Cookie Policy for details.
6. Data Retention
We retain personal data only for as long as necessary:
- Membership details: up to 2 years after your last membership expires.
- Order details: up to 6 years for accounting/tax purposes.
- Mailing list data: until you unsubscribe.
7. Your Rights
Under UK GDPR, you have the right to:
- Access the personal data we hold about you.
- Request corrections to inaccurate data.
- Request deletion of your data (subject to legal obligations).
- Restrict or object to certain types of processing.
- Withdraw consent at any time (where consent is the legal basis).
- Lodge a complaint with the Information Commissioner’s Office (ICO).
8. Security
We take appropriate measures to protect your information against loss, misuse, and unauthorised access. However, no system is 100% secure, and we cannot guarantee absolute security of data transmitted over the internet.
9. Children’s Data
Our services are not directed at individuals under 16. We do not knowingly collect personal data from children.
10. Contact Us
If you have any questions or requests about this Privacy Policy, please contact us: